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What is a Candidate Management System?
A Candidate Management System, often referred to as an Applicant Tracking System (ATS), is specialised software designed to streamline and enhance the recruitment process. It assists HR professionals and hiring teams in attracting, communicating with, and effectively managing applicants from start to finish.
By using a Candidate Management System, organisations can improve their hiring standards, maintain organised candidate data, and make the recruitment process more efficient.
Manage Candidates Like a Pro with
iSmartRecruit's Powerful Features
Explore how our candidate management system’s easy-to-use features help you to conduct
recruitment workflow efficiently and secure a positive candidate experience!
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Sponsored & Free Job Postings
Reach a vast audience with our one-click job posting over free job boards and 500+ sponsored channels. Establish a strong brand and Increase traffic and applicants quickly.
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Resume Parser
Effortlessly import and analyse resumes from social media, job boards, and other websites. Our system automatically identifies crucial candidate details, seamlessly integrating them into your candidate database.
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Duplicate Detection & Consolidation
Our system continuously scans for duplicate candidate entries using email, mobile number, and LinkedIn profiles, alerting you to any redundancies. It also assists in merging duplicate records while preserving all historical information.
Candidate Scorecard
The platform provides a customisable scorecard for evaluating candidates throughout the hiring process. It allows for detailed reviews and the use of specific metrics tailored to each recruitment phase.
Assess candidates on various criteria and skills for better comparison and deeper analysis.
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Smart Search Capabilities
Go beyond simple text search with smart algorithms like Fuzzy, Proximity, and Boolean Search to quickly find the best candidates in your database.
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Talent Pool Management
Organise your candidate database with unparalleled ease by segmenting into customisable talent pools. Filter by location, skill set, designation, and more to streamline your search and enhance database efficiency.
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Integrated Online Assessments
Evaluate candidates seamlessly with a variety of tests, including psychometric, skill-based, personality, aptitude, management, and language tests—all within the iSmartRecruit.
Candidate Screening
Dive deeper by asking applicants about crucial details like notice period, salary expectations, and willingness to relocate directly through our system. Filter candidates effortlessly based on their responses to ensure a fit that's right for your company.
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Recruiting Automation
Accelerate your hiring workflow with iSmartRecruit's AI-driven automation. Streamline your recruitment from interview scheduling to job tracking and offer management. Experience the simplicity of automated processes and focus on what you do best—finding the right talent.
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Offer Letter with e-sign
Craft and dispatch offer letters and secure candidate signatures online, bypassing the need for physical presence. Streamline document authorisation efficiently, regardless of geographic barriers.
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Candidate Self-service Portal
Empower your candidates to perform various tasks on their own, like registering their profile, applying to jobs, checking the status of the application and many more actions. Offer seamless candidate experience and create a strong employer brand.
24/7 Chatbot Assistance
Elevate candidate engagement on your iSmartRecruit platform with our 24/7 Recruitment Chatbot. This feature offers continuous interaction, conducts preliminary screenings, and updates applicants on their status, ensuring a seamless and responsive recruitment experience.
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Two-way Email & SMS Sync
Elevate your communication strategy with our Two-Way Email Sync feature on iSmartRecruit. Effortlessly keep track of all sent and received messages, consolidating your team's email interactions in one central hub for a comprehensive view of your conversations.
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Auto-Pilot Workflows
Automate your recruitment workflow and start sending emails to your candidates/clients. Create various recruitment tasks automatically such as updating the status, adding notes, sending notifications and call reminders to candidates.
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Career Website Integration
Enhance your career website with real-time vacancy updates through our Career Page Integration. Provide candidates with detailed job information and a straightforward way to submit their resumes, enriching their application experience.
Candidate Onboarding
Easily set up your workflows, track onboarding progress, and use electronic signatures for quick document authorisation, making the process seamless for both you and your new hires.
Why Our Candidate Management System is Simply the Best?
Advanced candidate database search
AI-powered features
Mobile accessibility available
Highly customisable to fit your specific needs
Simple and easy to use
Smooth data migration
Seamlessly integrate with other HR and recruiting tools
Dedicated support and live training
Highly secured for your sensitive candidate/client data
Personalised onboarding
Self-hosted option
Committed to constant product enhancement
FAQs - Candidate Management System
Who Needs a Candidate Management System?
If you are a recruiter, hiring manager, recruitment team member, or an employer who wants to streamline candidate management then you can benefit from our system. You can create a strong employer brand and provide a positive experience to your potential candidates.
Is a Duplicate Check Available in iSmartRecruit for Managing Similar Candidate Profiles?
Yes, our system always performs a duplicate check and warns the user in case of a duplicate profile. Also, we provide an option in our candidate management system to check for duplicates and merge duplicate profiles within the system.
Who Owns the Candidate and Recruitment Data Stored in Your System?
Whatever data is fed in by the client in our candidate management system is owned by the client. We don’t share your sensitive information with any third-party apps or other client. Also, you can always ask for data backups to get your data stored in the system.
Can I Customise the Workflow to Meet My Needs?
Yes, you can create a customised workflow in our CMS. You can assign different status tags to the candidates, track all applications, and review the current status of each active job within the system.
How Does the System Assist in Maintaining a Talent Pool for Future Hiring Needs?
Our candidate management system efficiently categorises and stores candidate profiles. It allows you easy access and re-engagement when future positions open up. Also, this helps you maintain a robust talent pool tailored to your company’s needs.
Can I Import Resumes and Excel Data on my own?
Yes, users can import the candidates' resumes directly into the system, which are present in their local drives or systems. Also, they can import the data for clients, candidates, leads & employees from the excel sheet to our candidate management system from our feature named Master Data Excel Import.
Can I Migrate my Data From my Existing System to iSmartRecruit?
Yes, data migration is possible from your current system to our candidate management system without affecting your recruitment operations. It depends on the format, volume and contents of the data of the prior system. Please visit our data migration page for more information or contact [email protected].
Our Client Success Stories That
Speak Louder Than Words!
See how our advanced Candidate Management System helps
staffing agencies and enterprises hire the best talent faster.
Hire High-quality Talent More Efficiently with iSmartRecruit!
Streamline end-to-end hiring, manage candidates and provide a personalised experience with our Candidate Management System.
30 minutes to explore the software.
30 minutes to explore the software.