The hiring procedure can be long and tiresome for candidates and recruiters both. However, digitisation has made it easy to speed up the hiring process by reducing paperwork and manually signing the offer letter with eSignatures.
Electronic signatures are preferred more than handwritten ones, primarily where legal documents are concerned, as it gives security with forgery-free and tamper-proof documents. So, here we have brought ten reasons why you should switch to eSignatures and know how it speeds up your hiring process.
Top 10 ways eSignatures can speed up the hiring process
The recent fact published by GlobeNewsWire that the market for digital eSignature is estimated to expand from USD 2.8 billion in 2020 to approx USD 14.1 billion by 2026, at a CAGR of 31.0%; the growing need for paperless documentation has led every organisation to adopt automation. Following this, below are the ten ways mentioned where eSignatures help speed up your hiring process.
1. Accelerate Recruiting by Reducing Paperwork
A new employee must deal with tons of paperwork that requires many signatures. Customizing every document is time-consuming and slows the recruiting. However, eSignatures can solve this problem quickly.
2. Speed Up Recruitment and Onboarding
The eSignatures in the online recruitment process speed up the onboarding of the candidates by signing offer letters quickly and easily. As the recruitment cycle speeds up, it decreases the chances of the right candidate slipping away. eSignatures are also helpful during onboarding as the candidate spends less time dealing with paperwork and gets to know their workplace and team better.
3. Improve Visibility
eSignatures ensure that the candidate has filled all the stages of the new hire form as the recruiters can quickly check it. Also, if the candidate has not completed the documents, they can resume filling the form by tracking their eSignature as to which stage of the remains unfinished.
4. Ensure Accuracy
Another benefit of eSignature is that it provides consistency and minimizes mistakes. The hiring process often involves much paperwork before and even after hiring; there are chances that the candidate or recruiter miss out on something or their handwritten signature being tampered with, which could lead to a fatal error in the future. eSignatures remove such possibilities for mistakes.
5. Get Quick Approvals
eSignatures smoothens the workflow and makes receiving approvals faster regarding hiring or employee-related processes like getting offer letters ready; bonds signed, payroll, expense management, or leave application.
6. Agency Terms and Conditions of Business
For the hiring procedure, recruiting firms make sure that the clients have understood the terms and conditions of the business beforehand to avoid any disputes. Most agencies email these terms and conditions to their clients to speed up recruitment by leveraging automation through Recruitment CRM System. Following the traditional way of printing the documents, getting it signed and mailed back via a regular postal system to finalize the agreement can be time-consuming. Although the process can be expedited by completing it within a day or hours using eSignatures, the client can go through the terms of the agreement and email it back by signing it with eSignature.
7. Positive Employee Experience
As they say, the first impression is the last; eSignatures and a PDF e-signer can show the candidates that your company is digitally progressive and concerned about providing their employees with a good experience. eSignatures decrease the employee's hassle after being hired by the HR department while finishing up all the paperwork and signing many documents.
8. Digitised Hiring Process
In the digitized hiring process, ensuring documents are in a universally accepted format is crucial. Using a Document to PDF converter streamlines this aspect, making files easily shareable and secure. PDFs maintain their formatting across different devices and operating systems, ensuring consistency and professionalism in your documentation. Beyond formatting, another essential tool in modern recruitment is the use of eSignatures. eSignatures make recruitment convenient, cost-efficient, and secure. It digitized the entire activity by converting the traditional onboarding to a paperless onboarding. These documents are then easier to maintain, and these electronic records become easier to search or retrieve for future procedures and use.
9. Maintain Timesheets
Timesheets are one of the most important documents as it contains crucial information that manages the workflow of the entire organization. These timesheets are passed on to many people and require multiple signatures. Also, maintaining an automatic online timesheet is far more convenient and simplified than maintaining pages and pages of timesheets. eSignatures have proven to be highly efficient regarding timesheets as they provide valid proof of the working hours and speed up the management process.
10. Authorisation for Payroll or Direct Deposit
When new employees are recruited, setting up their payment is also a necessary task that can be simplified using eSignatures. It ensures that the new employee's bank details and authorisation for deposits are set up at a good time for their first payroll run.
So if you wish to lead in the recruitment game and provide fast and smooth hiring, eSignatures are the way to go. If you haven't switched your methods, now is a perfect time. Go Digital!
Final Thought
Having discussed eSignature and paperless documentation, which boosts recruiting procedures. It is also helpful for signing other agreements, such as intellectual property licensing, legal agreements, real estate contracts, customer forms, vendor agreements, sales contracts and many others. Moreover, the global pandemic has encouraged businesses to invest more in artificial intelligence and supported them to be more competitive.
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